A commercial and professional exhibition will take place parallel to the symposium hours. We wish to maximize the exhibitor’s exposure to the delegates, for this reason all coffee breaks will be held in the exhibition area.
DATES:
Set up times: Monday, December 3, 2007 06:00-08:00 Exhibition open times: Monday, December 3, 2007 08:00-18:00 Tuesday, December 4, 2007 08:00-18:00
Please note that the final exhibition set up, opening and dismantling schedule will be updated in the technical manual.
ROW SPACE RENTAL The price for exhibition space is $US1,800 and includes: • One booth unit, 6 square meters (Length – 3 meters, Depth 2 meters) • 1 table measuring: 80cm Width, 180cm Length • 2 chairs • 1 standard electric outlet (plug) 220 volt • Refreshments during coffee breaks • Lunches for 2 exhibitors • Exhibitors’ Manual • Exhibitors’ badges • 50 Word Company/product profile in the Final Program
Please note that stand space scheme rental does not include any walls.
DECORATIONS
Exhibitors are forbidden to extend their booths into the thoroughfare or other areas which were not ordered and paid for by the exhibitor. The booths height will not extend beyond the height of 2.40 m. Any plan for a height of more than 2.40 m. must receive certified approval from a licensed engineer.
ALLOCATION OF EXHIBITION SPACE
Space Allocation will be made on a “first come, first served basis”. A completed application form accompanied by advance payment should be emailed/faxed to ensure reservation of a desired location.
Upon receipt of the application form with payment, space will be confirmed and an invoice for the balance due will be mailed. Please note that three alternative choices should be clearly indicated on the application form. Space allocations will be made in the order in which application forms with payment are received. Advance payment will be refunded if space is fully booked or space offered is not acceptable to exhibitors.
EXHIBITOR REGISTRATION
All exhibitors will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 6sqm booked, and one badge for every 6sqm thereafter. Any additional exhibitors will be charged. An exhibitor registration form will be included in the Exhibitor’s Technical Manual.
TECHNICAL/EXHIBITOR MANUAL
A technical manual outlining all technical aspects of exhibiting will be circulated 2 months before the conference. It will include the following:
Technical details about the Venue
Final exhibition details and information
Contractor details
Services available to exhibitors and order forms
SITE INSPECTIONS
Exhibitors and sponsors are free to visit the conference venue at their convenience. Please contact the venue directly to arrange this.
